Registration rules and
cancellation policy
Registration rules
- The only way to register for the meeting is through the completed online
registration form. Registration is valid while the organizer has received the
completed registration form and the registration fee of the applying
participant only.
- In case of on-site registration (registration after 20th March 2013 or
registration in person in the conference centre within the running hours of the
registration desk) an additional fee of € 50 will be added to the relevant
registration fee.
- Admission to the scientific, social and accompanying programme of the
meeting is only possible with a participant’s registration badge. The
registration badge is personal non-delegable. Each registered participant will
receive the badge upon the accreditation at the registration desk.
- The organizer reserves the right to accept in the scientific programme only
those applications and presentations delivered in such a way and format given in
the guidelines.
- It is only possible to use the conference and audio-visual equipment
provided by the organizer of the meeting within the scientific programme. The
participants are obliged to send their individual requirements regarding the
conference and audio-visual equipment along with submitting their application
for active presentation.
- Only those participants who have included their current e-mail address in
the relevant registration / application form will receive the confirmation of
the delivery of registration / application form or the confirmation of
accommodation reservation etc. in written form.
- The professional organizer and the local organizer reserve the right to
adjust the prices regarding to the changes in VAT rates arisen due to the new
general rules and decisions of the government of the Czech Republic made
effective on dates relevant to the event deadlines additionally.
Cancellation conditions
- In case of cancellation of a valid registration or accommodation reservation
before 6th March 2013 the handling fee of € 50 will be charged. No other
cancellation fee is applied.
- In case of cancellation of a valid registration or accommodation reservation
before 20th March 2013 the cancellation fee of 50% of the price of the reserved
and cancelled services will be applied.
- In case of cancellation of a valid registration or accommodation reservation
and other reserved services after 21st March 2013 the cancellation fee of 100%
of the price of the reserved and cancelled services will be applied. There will
be no refunds of payments for any cancelled services after this date.
- A cancellation of a valid registration or an accommodation reservation or
other services reserved must be made in written form (by e-mail, fax or post) to
the address of the professional organizer: Congress Prague s.r.o., Nad Obcí
I/24, 140 00, Prague 4, Czech Republic, Fax: +420 241 445 806, E-mail: office@congressprague.cz.
The actual date of delivery of such written notice to the professional organizer
will be regarded as the exact cancellation date
- In case of a cancellation of a valid registration or an accommodation
reservation or other services reserved in accordance with these cancellation
conditions, the professional organizer has the right to charge the respective
cancellation fee against the already reimbursed price of the valid registration
and of the reserved hotel accommodation or other services. The reimbursed
deposits, cancellation fees and refunds will be settled by the professional
organizer after the closing of the meeting, within two weeks after the end of
the event.